The Edward St. John Learning And Teaching Center (ESJ) at the University of Maryland (UMD) offers state-of-the-art classrooms and meeting spaces designed to foster an engaging learning environment. This guide provides comprehensive information on how to reserve rooms within the Edward St. John Learning and Teaching Center for various academic and campus-related activities.
Reserving TERP Classrooms for Academic Classes
Scheduling officers can request TERP classrooms within the Edward St. John Learning and Teaching Center for academic classes during the university’s open online course scheduling periods. Priority for classroom allocation is given to courses meeting specific university criteria.
For inquiries regarding reserving Edward St. John Learning and Teaching Center classrooms for academic courses, scheduling officers should contact Course and Classroom Scheduling Services at [email protected].
Space Reservations for Internal UMD Users
The Edward St. John Learning and Teaching Center provides complimentary space for internal UMD users, including academic units and campus programs, for events such as information sessions, orientations, meetings, and training sessions during regular building operating hours. Availability aligns with the Office of the Registrar’s policies for booking General Purpose Classrooms.
Alt text: Modern TERP classroom in the Edward St. John Learning and Teaching Center featuring flexible seating and advanced technology.
Academic Units and Faculty
Faculty members and academic units should contact their designated department scheduling officer to initiate room reservation requests for any classroom in the Edward St. John Learning and Teaching Center. Department scheduling officers can submit online room reservation requests on behalf of their departments.
Administrative Units
Administrative units within UMD can utilize Edward St. John Learning and Teaching Center classrooms for meetings, training programs, and other events intended for campus users. Units without a designated scheduling officer can email [email protected] or complete the online space request form available on the Edward St. John Learning and Teaching Center website to make a reservation.
Registered Student Organizations
It is important to note that general classrooms within the Edward St. John Learning and Teaching Center are not typically available for free reservation by Registered Student Organizations (RSOs).
However, for large-scale events like symposia or conferences hosted by student organizations, space within the Edward St. John Learning and Teaching Center might be available for rent, assessed on a case-by-case basis. RSOs are required to pay the internal user rental rate and coordinate event logistics through Conferences and Visitor Services, which also charges a service fee in addition to the space rental. Reservations for such events require at least two weeks’ advance notice. The Edward St. John Learning and Teaching Center does not accommodate reservations for regular weekly meetings or small, impromptu gatherings for student organizations.
Student organizations interested in hosting large events at the Edward St. John Learning and Teaching Center should complete the event inquiry form on the center’s website to check availability and discuss their needs.
RSOs seeking free General Purpose Classroom (GPC) space can explore options in other buildings through Event and Guest Services located in the Stamp Student Union.
Alternatively, a University academic or administrative unit can officially “host” a Student Organization’s event. In such cases, the hosting unit assumes responsibility for making the room reservation (following the procedures for Academic or Administrative Units), acts as the primary contact, and accepts all coordination, financial, and legal responsibilities associated with the event.
The Edward St. John Learning and Teaching Center also provides seven Huddle Rooms specifically intended for student use, which can be booked separately.
Alt text: Bright and spacious hallway in the Edward St. John Learning and Teaching Center with natural light and collaborative study areas.
Huddle Rooms for Small Group Meetings and Study
Huddle Rooms in the Edward St. John Learning and Teaching Center are compact conference rooms accessible to all UMD students, faculty, and staff for small meetings and group study. A minimum of three individuals is required to reserve a Huddle Room. Reservations can be made up to two weeks in advance, for a maximum duration of two hours. Booking a Huddle Room necessitates a valid campus directory ID and password.
Room Rentals for External Users
The Edward St. John Learning and Teaching Center’s facilities are available for rent to external organizations and the public for conferences, meetings, and various events. External users should contact UMD Conferences & Visitors Services for inquiries regarding bookings and rental arrangements.
For detailed information on rental costs, please refer to the Rental Rate Sheet available on the Edward St. John Learning and Teaching Center website.
Rental Fees: Key Considerations
It’s important to note that campus events held at the Edward St. John Learning and Teaching Center may be subject to rental fees under specific circumstances, including:
- Events requiring general space for catering or receptions.
- Events occurring outside of the building’s standard operating hours.
- Events necessitating additional audio-visual (AV) support beyond standard classroom technology.
- Events requiring security services.
- Events primarily oriented towards external users.
- Events charging participant attendance fees.
For complete details regarding potential rental fees, please consult the Edward St. John Learning and Teaching Center’s official Rental Rate Sheet.
