QuickBooks is a powerful accounting software that’s essential for small businesses to manage their finances effectively. Many entrepreneurs and business owners are looking for ways to learn this software without incurring extra costs. Fortunately, there are numerous free resources available to help you master QuickBooks. This guide provides a structured pathway to learn QuickBooks for free, utilizing a comprehensive series of video tutorials designed for beginners and beyond.
Beginner-Friendly QuickBooks Online Courses
Starting with the basics is crucial when learning any new software. This series of videos is perfect for those completely new to QuickBooks Online. It systematically walks you through the initial setup and core functionalities.
Part 1 – Introduction to QuickBooks Online: This video offers a general overview of QuickBooks Online, helping you understand its interface and basic navigation. It’s the perfect starting point for absolute beginners.
Part 2 – Adding Company Logo, Name and Contact Information: Learn how to personalize your QuickBooks Online account by adding essential company details, making it uniquely yours.
Part 3 – Adding Financial Accounting Date and Company Currency: Setting up the correct financial year and currency is fundamental for accurate financial reporting. This video guides you through this crucial step.
Part 4 – Viewing the Chart of Accounts: The Chart of Accounts is the backbone of your accounting system. Understand how to access and navigate this vital list of financial accounts.
Part 5 – Adding and Editing Nominal Accounts: Customize your Chart of Accounts by adding and modifying nominal accounts to fit your specific business needs.
Part 6 – Adding Bank Accounts, including a Bank Feed: Connect your bank accounts to QuickBooks Online to streamline transaction importing and reconciliation, saving you significant time.
Part 7 – Viewing, Editing and Adding Bank Rules: Automate your bank feed by setting up rules to categorize transactions automatically, enhancing efficiency and accuracy.
Part 8 – Adding Customer Accounts: Learn how to create customer profiles in QuickBooks, essential for managing sales and customer interactions.
Part 9 – Editing Customer Accounts: Modify and update customer information as needed, ensuring your records are always current.
Part 10 – Products and Services: Set up your product and service lists in QuickBooks, which are crucial for invoicing and sales tracking.
Part 11 – Viewing Customer Accounts: Easily access and review details of your customer accounts to stay organized and informed.
Part 12 – Raising Customer Invoices: Create professional invoices directly within QuickBooks Online and send them to your customers for prompt payments.
Part 13 – Editing Customer Invoices: Correct mistakes or update information on invoices before sending them or after they’ve been issued.
Part 14 – Modifying Sales Invoice Layouts: Customize your invoice templates to match your brand and include all necessary information.
Part 15 – Recording Customer Payments: Accurately record payments received from customers against outstanding invoices to maintain precise accounts receivable.
Part 16 – Creating Customer Statements: Generate and send customer statements to provide a summary of their account activity, helpful for payment reminders.
Part 17 – Adding Supplier Accounts: Manage your payables by adding supplier accounts to track bills and payments effectively.
Part 18 – Recording Supplier Invoices: Enter supplier invoices (bills) into QuickBooks Online to manage your accounts payable and track expenses.
Part 19 – Recording Supplier Payments: Record payments made to suppliers, keeping your accounts payable up-to-date and accurate.
Part 20 – Viewing and Editing Supplier Accounts: Review and modify supplier account details as needed for effective vendor management.
Part 21 – Viewing Reports: Explore the reporting features of QuickBooks Online to gain insights into your business’s financial performance.
Advanced QuickBooks Online Training: Bank Reconciliation and VAT
Once you’ve grasped the basics, delve into more advanced topics such as bank reconciliation and VAT (Value Added Tax). These are critical for maintaining accurate financial records and compliance.
QuickBooks Bank Reconciliation Course:
- Part 1 – QuickBooks Bank Reconciliation – Intro: Understand the importance of bank reconciliation and how it helps in identifying discrepancies and ensuring accuracy.
- Part 2 – QuickBooks Bank Reconciliation – Part 2: A deeper dive into the process of preparing for bank reconciliation in QuickBooks.
- Part 3 – QuickBooks Bank Reconciliation – Part 3: Complete a bank reconciliation step-by-step in QuickBooks Online.
QuickBooks VAT Course:
- A Quick Guide to QuickBooks VAT Returns: Learn how to handle VAT returns in QuickBooks, a crucial aspect for businesses in regions with VAT.
QuickBooks Projects Course:
- A Quick Guide to QuickBooks Projects: Discover how to use the Projects feature in QuickBooks Online to manage and track project profitability.
More Free QuickBooks Online Tutorials
Beyond the structured courses, there are numerous individual tutorials covering specific functionalities and useful tips within QuickBooks Online.
Miscellaneous QuickBooks Online Training Videos:
- How to Close the Books / Run Period End: Learn the process of closing your books at the end of an accounting period to finalize your financial records.
- How to View, Add, Delete, & Edit Users: Manage user access to your QuickBooks Online account, controlling who can view and modify your financial data.
- How to Add Your Accountant to QuickBooks Online: Grant your accountant access to your QuickBooks for easier collaboration and expert assistance.
- How to edit invoice templates / customise invoices: Further customize your invoice templates beyond basic layout modifications to perfectly align with your brand.
- How to edit and delete transactions on QuickBooks Online: Learn how to correct errors by editing or deleting transactions in QuickBooks.
- Using account numbers on the chart of accounts: Implement account numbers for a more organized and professional Chart of Accounts.
- Enable multiple currencies on QuickBooks: If you operate internationally, learn how to set up and manage multiple currencies in QuickBooks.
- Using the Banking Feed on QuickBooks: Maximize the use of the bank feed feature to automate transaction entry.
- Using Bank Feed Rules: Create and manage bank feed rules to automatically categorize and process bank transactions efficiently.
- A guide to QuickBooks projects: Another look at using QuickBooks Projects for in-depth project tracking and management.
- Using Purchase Orders: Learn how to use purchase orders in QuickBooks to manage your purchasing process effectively.
- Using Tags: Utilize tags to categorize and filter transactions and reports for deeper financial analysis.
- Changing the company’s financial year: Understand how to change your financial year settings in QuickBooks if your business requirements change.
- Mileage on QuickBooks: Track business mileage within QuickBooks, especially useful for businesses with vehicle expenses.
- Bill expenses to customer accounts: Learn how to bill expenses directly to customer accounts, simplifying client billing.
- Using classes: Use classes to categorize transactions for different segments of your business, providing segmented financial reporting.
- Track locations: If your business operates in multiple locations, learn how to track financial data by location in QuickBooks.
- How to do a journal on QuickBooks, including recurring journals: Understand and utilize journal entries for making specific accounting adjustments, including setting up recurring journals.
Older Versions – Still Valuable Learning Resources?
Even though QuickBooks Online evolves, older training videos can still be valuable. The fundamental accounting principles and core QuickBooks functionalities often remain consistent. Exploring older version tutorials can sometimes offer a different perspective or simpler explanation of basic features.
QuickBooks Online Training Course (Older Version) & (Oldest Version): These courses, while using older interfaces, cover essential concepts like setting up company information, managing customers and suppliers, invoicing, and basic reporting. They can be particularly helpful for grasping foundational accounting workflows within QuickBooks.
By utilizing these free resources, you can gain a strong working knowledge of QuickBooks Online without any financial investment. Start with the beginner series, progress to advanced topics, and explore specific tutorials as needed. This structured approach will empower you to confidently manage your business finances using QuickBooks.
